Expenses

Staff expense reimbursements sorted in seconds.

Make it easy for employees to claim expenses, and even easier for you to track, approve, and have a full cashflow overview.

Expenses

Claimed, reviewed, done.

Employees submit expenses directly in the app, and you stay in control with custom rules, receipt tracking, and simple approvals.

  • Cut the paperwork, with employees submitting expenses right from their phones.
  • Define clear rules for what can be claimed and how much.
  • Make receipts mandatory when needed, so nothing is missing.
  • Link expenses to shifts for accurate, shift-specific tracking.
  • Approve or reject in one click. No email chains or spreadsheet headaches.

Expense handling in just 4 easy steps.

Expense rules

Step 1

Define what’s reimbursable, and how.

Managers can create custom expense types, set limits, and require receipts, so employees know exactly what’s covered and what’s not.

  • Create expense types such as travel, meals, or supplies.
  • Set a maximum claim amount for each type.
  • Choose whether receipts are required for reimbursement.
Employee submission

Step 2

Let employees submit claims in seconds.

Employees can submit expenses directly in the app, right at the end of a shift or later, and link them to the relevant shift if needed.

  • Submissions happen directly in the Squadra mobile app.
  • Expenses can be linked to specific shifts for easier tracking and context.
  • Receipts and notes can be added to support the request.
Employee status

Step 3

Keep employees informed without extra effort.

Give your team a clear view of their reimbursement status so they don’t need to follow up or ask for updates.

  • All submitted claims are visible in the app.
  • Each one shows its status: pending, approved, or denied.
  • The total amount reimbursed is easy to track over time.
Claim resolution

Step 4

Resolve expense claims quickly and confidently.

View every submission in one place and approve, deny, or request edits with a single click. No chasing, no spreadsheets.

  • Review all expense claims from a single dashboard.
  • Approve or reject claims instantly with one click.
  • Request a resubmission if something’s missing or incorrect.
Benefits

Track expenses with less admin and more clarity.

Make it easy for staff to get reimbursements, while you manage everything with clear rules, simple approvals, and no manual work.

  • Fast mobile submissions
  • Linking to specific shifts
  • Custom expense rules
  • Clear status visibility
  • Receipt tracking
  • One-click approvals
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