Expenditure

Reimbursement of personnel costs sorted in seconds.

Make it easy for your employees to claim expenses, and make it even easier for you to track, visualize and get a complete overview of cash flow.

Expenditure

Applied for, checked, done.

Employees submit their expenses directly in the app, and you stay in control with custom rules, receipt tracking and easy approvals.

  • Save yourself the paperwork because employees can submit their expenses directly via their phone.
  • Establish clear rules on what can be claimed and how much can be claimed.
  • If necessary, make receipts mandatory so that nothing is missing.
  • Link expenses to shifts for accurate, shift-specific tracking.
  • Approve or reject with one click. No e-mail chains or spreadsheet problems.

Expense processing in just 4 simple steps.

Expense rules

Step 1

Define what is actual and how reimbursable.

Managers can create custom expense types, set limits and require receipts so employees know exactly what is covered and what is not.

  • Create expense types such as travel, meals or consumables.
  • Set a maximum claim amount for each type.
  • Select whether receipts are required for reimbursement.
Submission of expenses

Step 2

Let your employees submit applications in a matter of seconds.

Employees can submit expenses directly in the app, right at the end of a shift or later, and link them to the corresponding shift if required.

  • Submissions are made directly in the Squadra mobile app.
  • Outputs can be linked to specific shifts to facilitate tracking and context.
  • Receipts and notes can be added to support the application.
Refund status

Step 3

Inform your employees without additional effort.

Give your team a clear overview of the reimbursement status so they don't have to follow up or ask for updates.

  • All submitted applications are visible in the app.
  • Each application shows its status: pending, approved or rejected.
  • The total amount refunded can be easily tracked over time.
Reversal of receivables

Step 4

Solve expense reports quickly and securely.

See every submission in one place and approve, reject or request changes with a single click. No back and forth, no spreadsheets.

  • Check all expense reports via a single dashboard.
  • Approve applications with one click or reject them immediately.
  • Request a resubmission if something is missing or incorrect.
Advantages

Track your expenses with less administrative effort and more clarity.

Make it easy for your employees to receive reimbursements while you manage everything with clear rules, simple approvals and no manual work.

  • Fast mobile submissions
  • Linking with certain shifts
  • User-defined spending rules
  • Clear status display
  • Receipt tracking
  • One-click approvals
First steps with Squadra Book a demo appointment

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